Planning events: The start of efficiency

As soon as you start considering a new exhibition, ExpoCloud immediately showcases its digital dominance, acting as your efficiency booster from the very beginning: web-based software modules, extensive rental resources, and reliable exhibition services all contribute to sustainability, security, and satisfaction.

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The "Studio" module: Online 3D stand design

In your ExpoCloud, the standard module "Studio" is available, allowing you to design your own exhibition stands online and in 3D. The ecosystem is familiar with all resources, including your own exhibition systems, rental systems, and your custom graphics. You can experiment, adjust, and modify to your heart's content! Once your 3D exhibition stand is designed, you can easily and quickly share your draft with other stakeholders in your organisation and/or your ExpoCloud project managers via a link.

Here you can get to know your project managers personally

Ordering process for your 3D exhibition stand

If you wish to order your 3D exhibition stand, send your design to your project manager, after which a technical review will follow: if any elements need to be adjusted, this will be promptly addressed, and your design will be stored online as a "Virtual Set," which can be ordered with just one click. Once the order is placed, material availability will be checked: if any components are unavailable for your event, your project managers will suggest suitable alternatives, which, once approved, will be incorporated into the event-specific commissioning process.

Exhibition resources: Variety at the highest level

Flexibility is crucial during the event planning phase: Which exhibition system should you rent? Which modular rental equipment best suits the design of the exhibition stand? Which existing graphics should be used? Or are new messages relevant, requiring adjustments to physical graphics and digital content? Many questions, one answer: ExpoCloud.

The ecosystem provides modular exhibition systems from leading international manufacturers for rental at all times: for example, stylish and aesthetic solutions from beMatrix, Pixlip, and Octanorm, which offer impactful results even for smaller events. Backlit components are also available for rent: these innovative light frames are a highlight at any event – along with digital display devices such as LED video walls or multimedia kiosks.

Pixlip Messesystem

beMatrix Rahmensystem

beMatrix Rahmensystem

Buying and renting exhibition equipment: From one cloud

The ExpoCloud ecosystem is comprehensively tailored to the needs of event managers. This is particularly evident through the rental service, which allows you to regularly rent all your exhibition essentials, proving to be significantly more sustainable both ecologically and economically than purchasing equipment: exhibition systems, flooring, furniture, digital devices, kitchen supplies, coffee machines, counters, plants, accessories – everything is centrally available to you. Every rental exhibition stand is a guarantee of success.

A deeper insight into the success factor of sustainability can be found here

In practice, renting is the classic choice whenever a new event is being planned and executed; however, ExpoCloud also handles "one-way deliveries": The integrated standard module "Shop" allows you to order catering supplies, print materials, and/or giveaways 365/24/7. The current inventory is visible in the system, you place your order, and ExpoCloud delivers – wherever you need it.

Holistic approach: Convincing in detail

From trusses to coffee capsules, from large-format video walls to ballpoint pens, from filler graphics to light frames and from rental services to print services – ExpoCloud delivers a comprehensive event management solution that would be impossible without it. This ecosystem has become the standard in event management for numerous long-term clients across various industries. This is largely due to its event holism, which extends to the finest details.

Everyday detail questions, where quick action and agility are often required: you manage your exhibition logistics swiftly, flexibly, and precisely, while ExpoCloud experts execute and act as your "invisible partner" throughout the entire event value chain. For example, beverages, confectionery, snacks, coffee capsules, and sustainably produced disposable tableware are always available in the "Shop": this software module is supported by people who bring process-efficient catering service to life.

The human element in the cycle: Security and stability

The ExpoCloud promotional materials service is handled by logisticians and project managers working closely together: you receive specifically commissioned promotional materials from your inventory (brochures, flyers, stickers, giveaways, etc.). The promotional materials service caters to you either "one way" or as part of an event cycle. If something needs reprinting, media professionals handle the print service: whether paper-based or fabric, from filler graphics to product brochures. Media experts in your ExpoCloud are responsible for print, desktop publishing, and video.

The "Human in the Loop" carries special importance in the digital cycle. This is no different with ExpoCloud: event software provides data, clarity, speed, and constant availability – event professionals provide diligence, individuality, thoughtful consideration, and passion. The synergy of human and system ensures efficiency. Thus, every event planning is a success.

Resource availability: Digitally and physically unified

A practical and process-efficient event planning approach requires clarity: you need complete and accurate information on which components and items are available for rental. ExpoCloud displays stock levels in real-time, and the system tracks every material movement as soon as a logistician has been booked. You rely on a harmonious ecosystem of people, software, and materials.

Everything is centrally managed from the ExpoCloud logistics centre, which is a true "service hub," not just a conventional warehouse: 11,000 square metres of space store rental exhibition systems and client materials. The logistics centre includes a high-bay warehouse and is continuously climate-controlled to protect paper-based client materials. Only ExpoCloud staff have access to the service hub to handle warehouse services. Third parties never disrupt the logistical process. Your materials are in the best hands! Safety, cleanliness, and digital integration – optimal conditions for high-quality exhibition resources.

MediaServices: Print, DTP, and video as an exhibition mix

"Content" is a central element in event planning. It needs to be eye-catching, persuasive, and sometimes up-to-date. In the ExpoCloud ecosystem, content production and adaptation are handled by experts from the "MediaServices" unit: you or your agency provide texts and designs, and print professionals create your custom exhibition graphics or adjust print data as needed. DTP and print services work hand in hand.

For digital content planning for your event, moving image experts are available through the video service: presentations, image galleries, or videos can be quickly and efficiently created or updated, enhancing your stand with digital modernity at every exhibition.

Electronics, such as LED video walls or multimedia kiosks, must be inspected annually as required by the German Social Accident Insurance (DGUV): MediaServices experts also handle this DGUV V3 electrical inspection. You can be assured that only tested electrical components are used at every event.