Success factor Cost

An efficiency booster as a cost saver

In addition to one-time costs per event, there are process costs related to the time investment of event managers for planning, executing, measuring, and optimising an event. Since ExpoCloud’s efficiency boost handles all individual work steps, all process costs are reduced.

• Plan events

  The web-based ecosystem is available to you 365/24/7, listing all available resources in real-time, so you can plan quickly and reliably:

  • No need for coordination with logistics managers – saving time on both sides.
    
    
  • Rent leading brand systems anytime: e.g., beMatrix, Pixlip, Octanorm. No need for individual inquiries.
    
    
  • All physical resources are at your fingertips: exhibition systems and counters, graphics, flooring, catering, promotional materials, giveaways, plants. Simply select rather than search, inquire, and order.
    
    
  • Online 3D design available! No need for additional software or a 3D expert.

• Execute events

  Once all event-specific resources are compiled at the ExpoCloud logistics centre, execution begins. You receive all deliveries across Europe directly from the "Service Hub" (logistics centre) based in Alsdorf near Aachen: a location in the heart of Europe, conveniently situated.

  With ExpoCloud:

  • Utilise the DTP, Print, and/or Video Service as needed: Media designers and video professionals create your exhibition graphics and videos and print promotional materials (flyers/brochures). You define your content and quantities, and ExpoCloud experts handle the rest.

  • Rent exhibition equipment at transparent flat rates – no more time spent on inquiries, quotes, and orders.

  • Add the ExpoCloud assembly service to the shipping service with just one click – a few clicks instead of extensive organisation.

  • Easily book an exhibition insurance policy directly – the system automatically provides the most cost-effective rate.

• Measure events

  With the GDPR-compliant measurement solution Event-Metrics, developed in Germany, organisations of all sizes can measure visitor flows at any exhibition stand. This solution provides valid insights into which visitors stayed where, when, and for how long: a real asset for optimising future event planning with high process efficiency! Event-Metrics is integrated into ExpoCloud and can be activated with just one click if desired – while the system does the calculations, you reap the rewards.

  Thanks to Event-Metrics:

  • Eliminate guesswork for assessing event success – you simply prove it.

  • Quickly and easily determine which physical exhibits or digital content capture attention – see what resonates and enhance your success live (budget efficiency).

  • Support each event with empirical data, significantly simplifying and streamlining your exhibition management – saving you time and creating more flexibility.

• Optimise events

  Every Event is Part of a Recurring Process. The ExpoCloud ecosystem provides you with a comprehensive, 360-degree view that is digitally accessible around the clock. This knowledge source helps you continuously optimise. The concept of the "continuous improvement process" (CIP) is well-known in many contexts – efficient event management is undoubtedly one of them.
  
  Ongoing improvement requires valid data: ExpoCloud delivers this at the touch of a button! Firstly, with Event-Metrics, you can measure visitor flows. Secondly, the software includes a comprehensive analytics module that provides reports and business intelligence. You are always informed about budgets, inventories, and projects. Optimisation made effortless.