Stable unit. Uniformly stable.

When you think of stability in the event context, it’s not just about the secure setup of an exhibition system—though proper assembly is a given. Whether you choose to set up modular rental exhibition stands yourself or have them assembled by the ExpoCloud assembly service is defined by your online booking. Your preferences, your customised event cycle.

Want to discuss your needs personally? Your key account managers look forward to hearing from you.

Each rental exhibition stand is a stable unit, as exhibition systems from leading manufacturers are supported by well-established processes in exhibition logistics, scheduling, and assembly – across Europe. Additionally, every cloud-based digital process you perform within the ExpoCloud ecosystem is uniformly stable, as the system is highly performant and achieves a 99.7% availability rate! The remaining 0.3% accounts for maintenance during weekends, ensuring that weekday workflows are never disrupted.

Stability with ExpoCloud:
- Because ExpoCloud has been in operation since 2013, you benefit from a mature, robust, and reliable ecosystem that is immediately ready to use.
- Because only ExpoCloud enables the measurement of exhibitions, it creates a unique event efficiency that stabilises all phases of the event cycle (planning, executing, analysing, optimising).
- Because you can view stock levels in real time 24/7 within the software portal of the ecosystem, your knowledge is always up-to-date and reliable.
- Because ExpoCloud provides reliable event metrics, you can base your exhibition controlling on a more solid foundation.
- Because event metrics offer entirely new possibilities for analysing and optimising events, you gain a stable knowledge advantage over your competitors.

Security in all aspects

Stability is closely linked with security – and security is a fundamental human need that extends naturally into the event management realm. The ExpoCloud ecosystem is comprehensive, combining rental exhibition stands, project management, exhibition logistics, and cloud-based software. It is only logical that this integration raises some questions regarding the security of the system.

The core benefit of security in the context of ExpoCloud can refer to the following aspects:

Storage, Transport, and Assembly of Rental Exhibition Stands: Ensuring the safe handling and assembly of exhibition stands.
Data Collection and Flow: Within the software and concerning the measurement technology "Event-Metrics," which captures data on stand movements.
Effective, Targeted, and Efficient Use of Exhibition Budgets: Ensuring that budgets are managed securely and effectively.
High-Performance Cloud Software with Robust Redundancy: Providing reliable and secure cloud-based software with strong backup systems.
Comprehensively Recorded Processes: Ensuring that the event cycle remains uninterrupted by thoroughly capturing all processes.

People and materials: Conscientiously high-quality

Each exhibition stand is a unique creation, assembled from various material categories. This applies equally to all ExpoCloud rental exhibition stands, which you can configure online in 3D using the integrated "Studio" software module. The software "knows" which exhibition items are available and "recognises" your custom graphics and inventory of promotional items or giveaways. You design and create, while ExpoCloud experts later transform your 3D vision into reality.

You see what will follow in advance – later, you use what you previously visualised in 3D. High-quality rental exhibition stands are the result of a consistently secure process where materials, logistics, and scheduling form a seamless unit.

Logistics and scheduling: Ensuring seamless security

At the ExpoCloud Service Hub, located in Alsdorf near Aachen, experienced logisticians handle inventory management, order picking, packaging, and loading of your customised exhibition stands. Transport logistics partners deliver your stands to the event location, where assembly specialists set them up and dismantle them as needed.

ExpoCloud coordinators ensure the smooth handling of all rental exhibition stands across Europe. The Service Hub is conveniently located at the crossroads of Germany, the Netherlands, and Belgium. The scheduling of your custom exhibition stand includes all graphics, which are produced to high-quality and sustainable standards: graphics, like all exhibition materials, can be regularly rented, supporting your sustainability efforts.

Material security with ExpoCloud:
- Because you can rent high-quality exhibition systems from leading manufacturers across Europe, attention-grabbing stands are secured – even for smaller events.
- Because you rent from market leaders like beMatrix, Octanorm, and/or Pixlip, there is no dependency on niche providers who sell proprietary exhibition systems. This effectively prevents any "lock-in effect" regarding stand construction.
- Because all electronic components you can rent through ExpoCloud are regularly tested according to DGUV V3 standards, every device is operationally safe for any event.
- Because all ExpoCloud exhibition services are systemically integrated, the event cycle is always securely equipped with high-quality materials.
- Because you can add comprehensive insurance with a single click in ExpoCloud, all material shipments and exhibition stands are fully covered.
Logistical security with ExpoCloud:
- Because you are served by ExpoCloud experts in exhibition logistics throughout your entire event cycle, you are assured of receiving precisely commissioned rental exhibition stands that are functional, clean, inspected, and sustainably packed.
- Because every return of exhibition items at the Service Hub undergoes thorough visual and functional checks, only high-quality exhibition materials leave the logistics center. If an item is damaged, it is replaced, ensuring that only tested reliability is present in the event cycle.
- Because the logistics center is monitored via video and security services, your exhibition materials are always under strict supervision.
- Because ExpoCloud experts are involved with all media in the event cycle, you can rely on receiving high-quality content at all times: from textile graphics to digital content; from print to video; from adaptation to final artwork.
- Because catering, promotional items, and giveaways are integrated into the event cycle, all your exhibition material needs are reliably accounted for. You only need to inform your event staff – ExpoCloud takes care of everything else.

Consciously and deliberately interdisciplinary

It is part of ExpoCloud's DNA to view events holistically – as a perpetual cycle of planning, executing, analysing, and optimising. This multifaceted approach can only succeed by transcending traditional boundaries and integrating diverse fields of knowledge and expertise.

ExpoCloud is enriched by experts from various disciplines: professionals from business administration, software/IT, media, and logistics work within and for your ecosystem. This diverse perspective ensures that processes run efficiently and that your exhibition budgets are utilised effectively.

Process security with ExpoCloud:
- Because ExpoCloud operates interdisciplinarily, you leverage a diverse expertise for every event, extending far beyond mere event planning and stand construction.
- Because with the "Analytics" software module, including the Event-Metrics technology, you can access valid data for business intelligence and event reporting at any time, you have reliable figures on events and their execution.
- Because the software guides you through a one-stop process that queries all relevant materials and exhibition services, booking processes are holistically secure.
- Because the web-based software is 99.7% available, digital processes are maximally secure.
- Because interfaces to ERP systems are available, ExpoCloud orders and invoices can be easily and reliably integrated directly into your ERP software. For this, you need the "OCI Interface" add-on module.
Budget security with ExpoCloud:
- Because all ExpoCloud services are defined with fixed rates, you always know in advance how much budget you will invest (cost transparency).
- Because ExpoCloud’s features are regularly expanded at no additional cost, your daily utility increases while your budget remains unchanged.
- Because the software automatically displays the most cost-effective shipping and insurance options, you save on your budget.
- Because you can cancel event bookings free of charge, the risk of cancellation costs is reduced. Free cancellations are possible if made five working days before the shipping date.
- Because the "Analytics" software module shows budget developments in real time, you always have access to valid budget data.

Software. IT. GDPR.

Yes, ExpoCloud complies with the stringent requirements of the General Data Protection Regulation (GDPR). The ecosystem ensures the protection of personal data, applicable to both the web-based software and all hardware components.

With the "Event-Metrics" technology developed in Germany, you can measure visitor flows at events: Tiny sensors, which can be placed in drawers, exhibits, or plants, create a unique digital fingerprint from various factors without linking it to personal data. The result is valid measurement results with GDPR-compliant data collection as the foundation.

You can find details about Event-Metrics here.

Data protection: Internally and externally

External partners handling ExpoCloud data also adhere strictly to GDPR regulations. For instance, our partner data centre is certified to ISO 27001, 27018, and 27701 standards. This ensures data security both within your ecosystem and beyond.
You will receive this assurance in writing, as every ExpoCloud contract includes a "Data Processing Agreement pursuant to Art. 28 GDPR," which outlines the subcontractors handling the data. Additionally, you will receive a document detailing technical and organisational measures for the protection of personal data.

Data security with ExpoCloud:
- Because ExpoCloud servers are exclusively hosted in Germany, there is no data export abroad.
- Because SSL encryption is used between users and the software portal, data protection during exchanges with the cloud is always ensured.
- Because no external parties have access to ExpoCloud’s software, both the system and the data are exceptionally secure.
- Because the software portal is regularly maintained and updated, continuous monitoring of data protection is assured.
- Because regular data backups are performed in Microsoft Azure, ExpoCloud data is redundantly secured. These backups are also conducted in compliance with GDPR.

Stable unit. Uniformly stable.

Stability with ExpoCloud:

Security in all aspects

People and materials: Conscientiously high-quality

Logistics and scheduling: Ensuring seamless security

Material security with ExpoCloud:

Logistical security with ExpoCloud:

Consciously and deliberately interdisciplinary

Process security with ExpoCloud:

Budget security with ExpoCloud:

Software. IT. GDPR.

Data protection: Internally and externally

Data security with ExpoCloud: