DGUV administration: Simplified documentation for admins

Are you familiar with this? As a portal administrator, you not only have to manage technical devices and machines, but also ensure that all relevant safety certificates, such as the DGUV inspection, are available correctly at all times. It can be particularly stressful at trade fairs or events if a certificate is suddenly missing or cannot be found. Every second counts in such moments.

With ExpoCloud, you now have an optimised solution that makes this process easier for you. You can quickly and reliably access all the necessary DGUV documents and prove that your devices have been properly tested at any time. This saves time, reduces errors and gives you the security of being optimally prepared!

Contents

1. Why is the DGUV administration important?

2. What has changed in DGUV administration?

3. Advantages of the DGUV functions for portal administrators

4. Conclusion: Efficient management of DGUV documents in ExpoCloud

1. Why is the DGUV administration important?

The DGUV (German Social Accident Insurance) ensures the safety of workplaces and public events. Regular safety inspections of equipment play a central role in this. The DGUV test certifies that machines and equipment are safe to operate and do not pose a risk to health. As the portal administrator, you must be able to provide proof of proper testing at all times, especially at events or trade fairs.

You must ensure that all relevant documents relating to the tests are quickly and easily accessible. The ability to access proper documentation of the DGUV test is therefore of great importance in order to be able to provide the relevant evidence in the event of an inspection or if required.

2. What has changed in DGUV administration?

ExpoCloud has now significantly optimised the management of DGUV documentation so that portal administrators can access all important test reports in the shortest possible time. The most important changes relate to the upload process and the management of inspection numbers, which play a central role in DGUV inspections.

• Clearer labelling for a better structure
  As already explained in the blog article Compliance management in trade fair construction: How ExpoCloud simplifies and automates compliance management the ‘DGUV’ administration has been renamed ‘Compliance’ to emphasise the relevance of overall compliance management. In addition, the tab is labelled ‘DGUV-V3’ to ensure clear versioning of the documents.

• Optimised document storage
  Previously, it was necessary to organise and assign DGUV documents over several steps. Now they can be uploaded directly to the compliance area of ExpoCloud and automatically assigned to the correct inspection. This not only saves time, but also reduces the risk of errors.

• Unique check numbers
  One of the biggest updates concerns the management of check numbers for documents. Previously, the check number was only found in the document name, but now it is required as a separate, editable mandatory field when uploading documents. Each uploaded document now requires a ‘check number’ (Fig. 1), which consists of six digits. This check number is unique and comes from the check labels (Fig. 3 ). When uploading, the software checks whether the number has already been assigned. If this is the case, an error message is displayed. If a correction is required, the inspection number can be edited subsequently (Fig. 2).

• Optimised display of large amounts of data
  To further improve user-friendliness, the display of extensive DGUV data has been optimised. Instead of pagination, the data is now displayed continuously without page breaks. This reduces loading times, improves clarity and makes navigation easier, especially with large amounts of data.
  
  
• Efficient editing thanks to lightbox integration
  With the new lightbox function, DGUV documents can be edited and uploaded directly within the DGUV-V3 administration. This eliminates the diversions via the article admin and enables faster, seamless editing without having to leave the current view.

3. Advantages of the DGUV functions for portal administrators

As a portal administrator, you benefit from a number of advantages resulting from these optimisations:

• Reliable data migration: all previous documents that only had the check number in the file name were automatically migrated to the new mandatory field. This ensures that older documents are also recorded correctly and completely.
• Better overview and easy navigation: The improved user interface allows you to navigate quickly and easily through the DGUV documents. The user guidance is clearly structured so that you can access all relevant information with just a few clicks.
• Quick access during events: At trade fairs and events, hectic situations can arise where you need to access documents quickly. The new functions enable you to find all relevant DGUV documents immediately and without any detours, so that you can present all evidence immediately if required.

4. Conclusion: Efficient management of DGUV documents in ExpoCloud

With the latest optimisations in the DGUV administration of ExpoCloud, we offer you an efficient, user-friendly solution to manage the documentation of your DGUV inspections quickly and easily. The introduction of unique test numbers, the simplified upload process and the improved user interface not only save you valuable time, but also ensure secure and transparent documentation.

For you as a portal administrator, this means that you always have the right DGUV documents to hand at trade fairs and events and can present them quickly and easily. ExpoCloud provides you with the tools you need to organise your DGUV administration efficiently and securely.

Use the new functions and make your work with DGUV documents easier - quickly, reliably and without unnecessary effort.